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Poyera Funds
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Know where every kwacha went, in the open

Poyera Funds tracks budgets, approvals and receipts across all your projects, then produces donor-ready reports in one click.

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Approval neededMWK 1,550,000

Rig hire, boreholes 4 to 6

Step 2 of 2: Admin
Audit logRequest approved

Peter Mwale, Manager

Sealed 9f3a1c7e

Built for NGOs and donor-funded projects

Approval routingDonor reportsAudit trailRemindersCustom fieldsAccess control
Features

Everything a donor asks for, already built in

One system replaces scattered spreadsheets, paper receipts and email approvals.

Every project in one place

Track budgets, phases and donors across all your projects, with custom fields for what makes each one different.

Approvals with full context

Reviewers see the receipt, budget impact and checks before deciding. Large amounts need two people.

Duplicate and overspend checks

The system flags repeated invoices and blocks spending beyond a budget line.

An audit trail you can verify

Every action is recorded and sealed so that edits to old entries are detected.

Donor-ready reports

Branded Word, Excel and PDF reports with budget against actual and who approved what.

Alerts and reminders

Budget limits, waiting approvals and report deadlines reach the right person.

Roles and access control

Admin, Manager, Finance and Auditor each see and do only what they should.

Spending pace at a glance

See whether you are spending faster or slower than the calendar, before the donor asks.

How it works

From budget to donor report in three steps

A team around a meeting table reviewing documents
Finance, managers and auditors work from the same record.
  1. STEP 01

    Set up the project

    Enter the donor, dates and total budget. Split it into budget lines and add your own fields.

  2. STEP 02

    Record and approve spending

    Staff attach receipts. The system routes each request to the right approver by amount.

  3. STEP 03

    Report in one click

    Download a branded donor report with the full ledger, approvals and exceptions.

Security

Built so records can be trusted

Auditors and donors need proof, not promises. Every action leaves a record that is hard to change quietly.

Shield with a check mark
  • Automatic screen lockHides the screen after inactivity, with an optional PIN.
  • Sealed audit logEach entry depends on the one before it, so tampering shows.
  • Separation of dutiesNobody approves their own request, or two steps of one request.
  • Hardened by defaultSecurity headers block unwanted scripts, framing and tracking.

See it working in two minutes

Open the demo, switch roles, approve a request and download a report.

Open the live demo